In today’s digital workflows, teams often need a reliable way to share, store, and manage visual content. Whether you're working on marketing campaigns, UI mockups, or product photography, having a central platform for image collaboration is essential. Khelix provides a streamlined, no-fuss solution for teams to host and share images securely and efficiently — even if you're working remotely.

This guide will walk you through how to use Khelix for team-based image collaboration, including best practices, sharing strategies, and organizational tips.

Why Use Khelix for Team Collaboration?

Khelix is lightweight and easy to use, making it ideal for fast-paced teams who need to upload and share visual content without waiting for large file syncs or bloated project tools. Some of the top advantages for teams include:

  • ✅ Instant uploads and access

  • ✅ Easy sharing via direct or embed links

  • ✅ No complex permissions to configure

  • ✅ Password protection for private content

  • ✅ Unlimited file duration for registered users

Whether your team is internal or spread across freelancers and clients, Khelix can serve as a flexible visual repository.

Getting Started: Register Team Accounts

While guest uploads are allowed on Khelix, registered accounts offer several key benefits for team use:

  • 1 GB of storage per user

  • Uploads up to 50 MB per file

  • Images stay online indefinitely (vs. 7 days for guests)

  • You can manage and delete your uploads anytime

To ensure accountability and control, encourage each team member to create their own Khelix account. This also allows individuals to manage their own uploads without interfering with others’.

Share with Intention: Use Password-Protected Links

When sharing image previews or draft designs, it's important to maintain confidentiality — especially with clients or external partners. Khelix allows you to set password protection for individual uploads. This adds a simple layer of privacy without needing complex role-based permissions.

Use Case: A graphic designer shares mockups with a marketing manager using a password-protected link. Only people with the password can access the images, ensuring the designs stay internal.

Use Folder Naming Strategies for Clarity

While Khelix doesn’t have folder systems, you can still keep things organized using naming conventions. Encourage your team to:

  • Prefix file names with dates or project codes (e.g., 2025-Q2_ad-campaign1-header.jpg)

  • Add user initials (e.g., AB_mockup1_loginpage.jpg)

  • Include version numbers (e.g., v1, v2-final, v3-approved)

This makes it easier to search, retrieve, and manage content collaboratively.

Link Integration with Task and Chat Tools

Khelix images can be embedded or linked directly inside your team's project management tools or messaging platforms. Whether you're using Slack, Trello, Asana, Notion, or Google Docs, you can simply paste the Khelix URL to share an image instantly.

Examples:

  • Add image previews in Trello cards for design approval.

  • Share password-protected links in Slack channels for feedback.

  • Embed image URLs in Notion for visual documentation.

Because Khelix doesn’t require sign-in to view shared images (unless password-protected), there’s no friction when passing content between team members or clients.

Keep Storage Clean with Regular Reviews

For teams that collaborate often, image clutter can quickly build up. Here’s how to keep things tidy:

  • Set a recurring schedule (weekly or monthly) to delete unused or outdated images.

  • Encourage users to delete test uploads right after use.

  • Use clear naming conventions to distinguish active files from archived ones.

Each team member can manage their own storage, ensuring the 1 GB limit is used efficiently.

Ideal Team Use Cases for Khelix

Khelix isn’t just for individuals. It fits neatly into team workflows such as:

  • Design & creative teams sharing iterations

  • Marketing teams managing banner ads, social media visuals

  • Software teams documenting UI screenshots

  • E-commerce teams handling product image reviews

  • Client-facing agencies collaborating on visuals

Conclusion

Khelix is a powerful, straightforward platform that teams can adopt to streamline image sharing and review. Its simplicity makes it easy for collaborators to upload, share, and manage content — without learning a new system. By combining good practices like password protection, structured naming, and regular cleanup, your team can get the most out of Khelix for everyday image collaboration.